PROGRAM ADMINISTRATOR–SES – 64029506 1

Date:  Jul 26, 2022

Location: SARASOTA, FL, US, 34237

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 702423 

Agency: Department of Health

Working Title: PROGRAM ADMINISTRATOR–SES – 64029506 1

Position Number: 64029506 

Salary:  $62,500.00 – $68,800.00 

Posting Closing Date: 08/01/2022 

Thank you for your interest in career opportunities with the Florida Department of Health in Sarasota County.  If you are looking to establish a successful career in Public Health, you have come to the right place.  Many of our innovative and successful health programs are recognized throughout Florida.  We hope you decide to join our team!  Applicants will be contacted directly if selected for an interview.

Your Specific Responsibilities:

This is an intermediate level manager position responsible for overseeing the activities and supervision of staff in the Healthy Start Care Coordination Program under limited supervision of the Public Health Services Manager for the Sarasota County Health Department (Sarasota CHD). Duties include planning and evaluation of the care coordination services, monitoring the budget and fee-for-service income, and collaborating with the local Healthy Start Coalition. The job requires planning and scheduling activities to accomplish individual and unit goals and objectives. Responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning, and directing their work, approving leave, and taking disciplinary action as appropriate.

Supervises direct reports including motivating, training, providing guidance and direction. Develops expectations and meets with staff regularly to discuss performance, complete performance reviews and discipline action if needed. Maintains vacation and work schedules to ensure proper coverage and completes time sheets. Ensures all staff complete required training and are offered additional training.

  1. Supervises the staff of the Healthy Start Care Coordination Program in accordance with professional standards, protocols, departmental policies, and supervisor’s instructions.
    1. Develops short- and long-term goals for community Healthy Start services by conferring and consulting with the local Healthy Start Coalition (HSC) Coordinator and stakeholders vested in healthy birth outcomes to determine the needs of Sarasota County residents.
    2. Regularly reviews and analyzes activities and data to improve service utilization. Plans, directs, and promotes effective service delivery to meet the needs of women and children enrolled in the Healthy Start (HS) program.
    3. Manages Sarasota CHD policies and administration of department procedures as well as certifies that services are aligned with Agency for Health Care Administration (AHCA) goals and meet fee-for-service guidelines.
    4. Creates training protocols and opportunities so that all staff are trained on the Well Family program and all contacts and services are entered accurately and completely as per AHCA guidelines for reimbursement.
    5. Prepares the status reporting of services and quality initiatives through timely delivery of Well Family documentation to AHCA and HSC.
    6. Conducts reconciliation of services and receivables on monthly basis. Reviews and resubmits, as necessary, any unpaid services. Coordinates with Healthy Start Administration, Healthy Start Coalition and Well Family Administration to ensure accuracy of monthly reimbursement reports. 
    7. Administers fiscal operations for department, authorizing expenditures and coordinating financial reporting. Meets regularly with Sarasota CHD Public Health (PH) Services Manager and Fiscal Department to establish and monitor fee-for-service budget and reimbursement schedule to determine whether a change in operation is needed to meet long-term outcomes.
    8. Provides guidance and direction for professional social work and administrative staff, ensuring efficient, skilled, and compassionate services to program enrollees and their families.
    9. Consults with the HSC Coordinator and PH Services Manager in the development of the annual Healthy Start Contract and confirms that the required reporting is in alignment with fees billed and collected.
    10. Provides HS wrap-around services in addition to care coordination to pregnant and newly post-partum women.
    11. Provides ongoing HS Care Coordination with emphasis on Mental Health needs of clients participating in the Healthy Start Program, utilizing clinical social work skills.
    12. Speaks to community groups to explain and interpret HS purpose and program.
    13. Recruits, hires, and evaluates the performance of program staff through annual performance evaluations, including a 6-month review.
    14. Completes position descriptions for all direct reports and reviews annually.
  2. Plans, promotes, and coordinates preventive public health services based on community need.
    1. Analyzes unmet community needs and meets with the Unit Director and community leaders to promote awareness of needs and to seek solutions of unmet needs.
    2. Educates staff and the community regarding
      1. Prevention versus personal care
    1. Population focus versus individual care
  2. Miscellaneous Activities
    1. Performs related duties as necessary with adjustable scheduling

Required Knowledge, Skills, and Abilities:

  •  Ability to manage personnel and financial resources
  • Skill to communicate effectively verbally and through written correspondence
  • Knowledge of methods of compiling, organizing and analyzing data
  • Ability to plan and develop programs or program components
  • Ability to utilize problem-solving techniques
  • Ability to prepare proposals and funding request
  • Ability to evaluate and monitor service delivery and implement corrective action plans
  • Ability to provide technical assistance regarding program and client issues
  • Skill to supervise people
  • Ability to determine work priorities, assign work, and ensure proper completion of work assignments
  • Ability to establish and maintain effective working relationships with others
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Computer skills using a PC and knowledge of Microsoft Office, Word, Excel, PowerPoint, Teams, Outlook and the Florida Department of Health – Health Management System (HMS) computer applications
  • Training (if not complete, must complete immediately upon hire): Healthy Baby Curriculum, Mother & Baby Curriculum, Inter-Conception, Edinburgh, Script, ASQ3 and Cultural Humility.

Qualifications:

Minimum –

  • Bachelor’s degree in a public health, health, or social services field
  • Three or more years of supervisory experience
  • Two or more years working in a human services or social services setting

Preferred –

  • Master’s degree or higher
  • Two or more years working for a Healthy Start Coalition or a Healthy Start contracted service provider

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

William L. Little Health & Human Services Center

2200 Ringling Boulevard

Sarasota, FL 34237

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

  • Annual and Sick Leave benefits
  • Nine paid holidays and one Personal Holiday each year
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
  • Retirement plan options, including employer contributions (For more information, please click www.myfrs.com)
  • Flexible Spending Accounts
  • Tuition waiver
  • And more!
     

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.

Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Sarasota
Nearest Secondary Market: Tampa

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